Spend Management Specialist

Employment Type:
Full Time
Brown Forman
Job Ref:

This position is responsible for oversight and performance of varied areas of commercial planning, procurement, analysis, reporting, and training for the division/group. Specifically, this position will be the local representative for Spend Management (Coupa/MRM). This position will work closely with US/Canada group/division budget owners, finance, external partners, accounting, IT, Global Business Services (i.e. Corporate Coupa / MRM Process Owners). This position will drive compliance in the area of spend management and will work with teams to promote standardized processes, efficiency and effectiveness.

Primary Responsibilities:

- Division/Group Leader for Spend Management including Coupa and MRM

- Spend Management training resource for division/group

- Responsible for the accurate operation and utilization of Coupa and MRM

- Facilitate the efficient invoice workflow for division

- Assists Region/Group on spend management reporting

Basic Function:

- Responsible for management of the Coupa and MRM tools for division/group

- Responsible for managing division/group purchase orders and internal orders in order to reflect properly in financial records

- Responsible for annual division/group Spend Management training as well as on-boarding new employees for respective division/group

- Work with Spend Management Administrator on efficient invoice workflow for respective division/group

- Partner with internal commercial budget owners on the proper accounting treatment of spend activities

- Partner with internal commercial budget owners to identify and resolve inaccurate charges in promotional spend using SAP, BW, Coupa and MRM

- Resource for division/group to resolve issues related to customer invoices, bill backs, netting, and related customer account reconciliations

- Responsible for planning/reconciliation of distributor investment funds (where applicable)

- Ensures effective use and implementation of Coupa/MRM tools

- Interacts with Brown-Forman Corporate IT / Global Business Services to resolve system issues and improve operational efficiency

- Partner with central Global Business Services on purchasing activities / projects

- Maintains contact and effective working relationships with all levels of personnel both internal and external

- Coordinates with all divisions and GBS to identify opportunities for savings

- Provides input to team on most efficient, effective process for planning/procuring goods/services

- Provide assistance to DSFA on the following (as needed):

- Division/Group business planning/projection process for brand expense

- Monthly brand expense accrual process ensuring accurate reflection of spend activity

- Preparation of journal entries

- Monthly reporting for brand expense trackers

Position Requirements:

- Bachelor's degree in Business Administration, Finance or Accounting, or a related field, combined with 2 - 4 years of related work experience; or 9 or more years relevant work experience

- Demonstrated analytical/mathematical skills

- Comfortable giving presentations to internal Brown-Forman audiences

- Demonstrated organization skills necessary to establish the proper work priorities; ability to act with initiative regarding follow-up and the completion of multiple projects

- Knowledge of computer operation and use, with ability to learn systems

- Demonstrated oral communication skills; ability to formulate response to detailed questions in representing corporate policy/practice within function

- Ability to develop and maintain effective working relationships with all levels of internal personnel and external partners

- Demonstrated written communication skills; ability to compose final draft memos/project reports

- Demonstrated competency in Microsoft Word, Excel, PowerPoint, Google and Outlook

- Personal honesty and integrity

- Ability to travel 10-20% of time

- Hard worker with ability to work flexible schedule to meet deadlines

- Strong relationship management skills and ability to influence others

Grade: 26

Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.

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